Dream Cheer and Dance Studio, designed to be compliant with general privacy principles and relevant for a business operating in Wisconsin. Please remember that this is a template and should be reviewed by a legal professional to ensure it meets all specific legal requirements and accurately reflects your studio's data handling practices.
Privacy Policy for Dream Cheer and Dance Studio
Effective Date: August 3, 2025
Dream Cheer and Dance Studio ("we," "our," or "us") is committed to protecting the privacy of our students, parents, and website visitors. This Privacy Policy outlines the types of information we collect, how we use it, and the steps we take to safeguard your personal data.
1. Information We Collect
We may collect various types of information, including:
- Personal Identification Information:
- Students: Names, birthdates, addresses, phone numbers, email addresses, emergency contact information, medical information (e.g., allergies, relevant health conditions for participation), and photographs/videos for promotional purposes (with consent).
- Parents/Guardians: Names, addresses, phone numbers, email addresses, and billing information.
- Payment Information: Credit card numbers, bank account details, and billing addresses for tuition and other fees. This information is processed securely through third-party payment processors, and we do not store sensitive payment card details on our servers.
- Website Usage Data:
- Automatically Collected Information: When you visit our website (dreamcheeranddance@yahoo.com), we may automatically collect certain information about your device and Browse activity, including your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. This is typically collected through cookies and similar tracking technologies.
- Information You Provide: Information you submit through contact forms, registration forms, or email inquiries on our website.
- Correspondence: Records of your communications with us, including emails, phone calls, and in-person discussions.
2. How We Collect Information
We collect information through various methods, including:
- Directly from You: When you register for classes, sign up for events, fill out forms, communicate with us via email or phone, or make payments.
- Through Our Website: Using cookies and other tracking technologies as you navigate our site.
- From Third-Party Service Providers: Such as payment processors or online registration platforms we utilize.
3. How We Use Your Information
We use the information we collect for the following purposes:
- To Provide Services:
- To register students for classes, workshops, and events.
- To manage class rosters and schedules.
- To process tuition and other payments.
- To communicate important information about classes, cancellations, events, and studio news.
- To ensure the safety and well-being of our students (e.g., using emergency contact and medical information).
- For Communication and Marketing:
- To respond to your inquiries and requests.
- To send newsletters, promotional materials, and updates about our programs (with your consent where required).
- To share photographs and videos of students participating in studio activities for promotional purposes on our website, social media, and marketing materials (with explicit consent from parents/guardians).
- For Internal Operations:
- To improve our services, programs, and facilities.
- To analyze website usage and trends.
- To maintain accurate records and for administrative purposes.
- To comply with legal obligations.
- For Safety and Security:
- To protect the safety and security of our students, staff, and visitors.
- To prevent fraud and other prohibited or illegal activities.
4. Sharing Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information in the following limited circumstances:
- With Service Providers: We may share information with trusted third-party service providers who assist us in operating our business (e.g., payment processors, online registration platforms, website hosting, email marketing services). These providers are contractually obligated to protect your information and use it only for the purposes for which we disclose it to them.
- For Legal Reasons: We may disclose your information if required to do so by law, in response to a court order or subpoena, or if we believe such action is necessary to comply with legal obligations, protect our rights or property, or ensure the safety of our students or others.
- With Consent: We may share your information with third parties when we have your explicit consent to do so.
- Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction.
5. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect the personal information we collect from unauthorized access, disclosure, alteration, and destruction. While we strive to protect your personal information, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security.
6. Your Choices and Rights
You have certain rights regarding your personal information:
- Access and Correction: You may request to review and update your personal information held by us.
- Opt-Out of Marketing: You can opt out of receiving promotional emails from us by following the unsubscribe instructions included in those emails or by contacting us directly.
- Withdraw Consent: Where we rely on your consent to process your personal information (e.g., for promotional photos/videos), you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
- Data Deletion: You may request the deletion of your personal information, subject to certain legal exceptions (e.g., if we are required to retain it for legal or legitimate business purposes).
To exercise any of these rights, please contact us using the contact information provided below.
7. Cookies and Tracking Technologies
Our website may use "cookies" and similar tracking technologies to enhance your experience. Cookies are small data files stored on your device that help us remember your preferences, analyze website traffic, and personalize content. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
8. Children's Privacy
We are committed to protecting the privacy of children. While our services are generally directed towards children, we primarily collect personal information about children from their parents or legal guardians. We will not knowingly collect personal information directly from children under the age of 13 without verifiable parental consent, except as permitted by law. If you believe we have inadvertently collected personal information from a child without proper consent, please contact us, and we will take steps to delete such information.
9. Links to Other Websites
Our website may contain links to other websites that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party websites you visit.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the revised Privacy Policy on this page with an updated "Effective Date." We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:
Dream Cheer and Dance Studio
Email: dreamcheeranddance@yahoo.com
Important Considerations for Your Legal Review:
- Wisconsin Specific Laws: While Wisconsin doesn't have a comprehensive privacy law like California's CCPA, there are state-specific laws related to data breaches, consumer protection, and potentially specific rules for businesses working with children. A local attorney can advise on these.
- HIPAA: If you collect detailed medical information beyond basic allergies (e.g., specific diagnoses, treatment plans), you may need to consider HIPAA if you are considered a "covered entity" or "business associate." Generally, a dance studio is unlikely to be a covered entity under HIPAA, but it's worth a quick check with an attorney if your medical data collection is extensive.
- FERPA: If your studio is affiliated with a school or receives federal funding, FERPA (Family Educational Rights and Privacy Act) might apply. This is generally not applicable to independent dance studios.
- Payment Card Industry Data Security Standard (PCI DSS): If you handle credit card payments, you must comply with PCI DSS, which is an industry standard, not a law. Your payment processor should help ensure compliance.
- Accuracy of Your Practices: Ensure that this policy accurately reflects how your studio actually collects, uses, and shares data. Any discrepancy could lead to legal issues.
- Consent Mechanisms: For collecting photos/videos and for sending marketing communications, ensure you have clear, affirmative consent mechanisms in place (e.g., check boxes on registration forms).